Administrative Assistant
Location: Grass Valley, CA (On-site)
Pay: $20-$22/hour
Schedule: Full-time, Monday-Friday

Position Overview
We are seeking a highly capable Administrative Assistant to support daily operations for an established organization in Grass Valley. This role requires someone who is dependable, organized, and confident handling a wide range of administrative responsibilities. The ideal candidate is proactive, detail-oriented, and comfortable working independently while supporting managers and multiple departments.
This is a key support role for the office and will be trusted with important day-to-day functions.

Key Responsibilities
Provide comprehensive administrative support to management and office staff
Manage incoming calls, emails, and general office communications
Coordinate schedules, meetings, deadlines, and appointments
Prepare and format documents, reports, and correspondence
Maintain accurate filing systems, records, and office documentation
Assist with invoicing, data entry, tracking expenses, and basic bookkeeping support
Order office supplies and coordinate with vendors and service providers
Handle confidential information with professionalism and discretion
Anticipate administrative needs and proactively solve problems

Qualifications
3+ years of experience in a strong administrative, office manager, or executive assistant role
Advanced proficiency with Microsoft Office (Word, Excel, Outlook)
Excellent organizational skills and attention to detail
Strong written and verbal communication skills
Ability to prioritize tasks, meet deadlines, and work independently
Comfortable supporting leadership and handling multiple responsibilities at once

Preferred Experience
Experience in a small or mid-sized office environment
Exposure to accounting, invoicing, or HR support tasks
Familiarity with document management systems or scheduling software

What We're Looking For
Reliable, professional, and grounded personality
Strong problem-solving mindset
Someone who takes ownership of their work and keeps the office running smoothly
Local to the Grass Valley area and committed to an on-site role

Compensation & Perks
Competitive hourly pay: $20-$22/hour (based on experience)
Stable full-time schedule
Long-term opportunity with a supportive team
Professional and respectful work environment

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.